Thames Valley Hang Gliding Club

A BHPA Hang Gliding and Paragliding Club

Data Protection Policy

Information Held


We hold the following personal information about members:


  • Name
  • Contact information, address, telephone, email
  • Emergency contact information
  • Detail of BHPA membership and qualifications
  • Details of vehicles used
  • Details of gliders flown
  • First aid (useful for events to ensure that we have first-aid cover)
  • Hours flown

In addition we hold the following information about people attending club events

  • Name
  • Contact information, address, telephone, email
  • Details of rescue equipment

When the information is collected members and event attendees are made aware that that this information will be held and what it will be used for.

Accuracy and keeping the information up to date

The information supplied by the member is directly transferred into electronic storage. Any updates sent by the members are used to update the system.

Access and Third parties

Committee members have access to the membership list in order to administer the club. They are provided with training (through minuted committee meetings) to ensure that they understand their duty to keep the information secure. The following third parties require access to our membership information:

  • Landowners
  • Reciprocal clubs

These are supplied with regularly updated membership lists containing the member’s name, car and glider details. Contact information is not supplied.

Data retention policy

Membership information is deleted from the system on the second renewal if the member does not renew. Information about event attendees is deleted after two years.


The central membership information is held by the membership secretary with one copy of the back up data help by one other committee member.


The TVHGC.CO.UK website uses cookies to store informtion as part of the navigation and management of the site.  You must agree to accept cookies to use the website.  We do not use any personal information for any other purposes than than that used to control the website.  If you create a login on our website then you are responsible for the security and integrity of your login and passwords and maintaining the accuracy of your details.  We will ensure we that we provide the appropriate security controls working with our hosting provider.  We do not share or provide your details to any other third party organisations. Please note we provide links to other websites and sources of information that is not hosted or stored on our computers.  Our responsbility ends when you are transferred to another organisation or website.  We try to ensure that the information on the website is accurate by it should not be relied upon. Please contact the club if you need specific information.















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Photos on the front page by: Ian Pepper, Nik Valiris, Mike Hibbit, Mark Reeves and Martin Wareham

Photos in the gallery by: Mike Hibbit and other pilots of TVHGC

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